If you are a contractor, how many times have recruiters requested an interview without sending a calendar invite? Why?
In the administrative world, we live by calendars and yet in our personal world, it is rare that a recruiter sends a calendar invitation? Why?
How many times have you missed an email that has vital information about your upcoming interview with them or a potential employer? Why?
Recruiters need to start getting into the habit of sending a calendar invite. Why?
- A calendar invite is a vital professional courtesy.
- A calendar invite is as easy to create as sending an email.
- A calendar invite, when accepted, confirms the recipient received the information.
- A calendar invite holds the date, time and contact person sending the request.
- A calendar invite is a visual reminder of the important date and time of the interview appointment.
- A calendar invite reminder notifies every one of the important meeting.
- A calendar invite can be updated and valuable information, such as meeting location and directions is retained within the calendar item.
- A calendar invite can be moved, updated and inform the employer of any changes to an interview.
- A calendar invite stands out far greater than a buried email.
- A calendar invite will likely not end up in a spam folder.
Recruiters could have calendars specific to interview scheduling separate from their internal communications. Calendars are not the old days of over load and “bloated” storage problems for the IT department. Calendars, like email, have modified the compact and condensed technical structure. Google calendars or other free programs are available to help customers and contract employees stay ahead of the interview process.
Here are some ideas to enlist an outside vendor calendar scheduling program.
Doodle is a free tool for scheduling group meetings with the input of all group members. Doodle is essentially a polling platform. To use Doodle you create a meeting title, select a series of dates and times for a possible meeting, then invite people to choose the dates and times that work best for them. As the administrator of a scheduling poll you can set the final meeting time based on the most commonly selected date and time.
Calendly is a tool that integrates with your Google Calendar and makes it easy to create appointment slots with just a click or two. More importantly, people who want to schedule an appointment with you just have to click a time on your calendar and enter their names in order to reserve an appointment. Visitors do not have to have a Google Account to view or enter information into an appointment slot. Visitors who make appointments with you through Calendly can sync the appointment to their own Google Calendars, iCal, or Outlook calendars.
SignUp Genius is a free and easy way to create and organize online sign-up forms for all kinds of group activities. SignUp Genius creates a simple webpage on which people can sign-up for activities that you’ve specified. You can make your sign-up sheet public or private. Once you’ve created your sign-up list visitors to your list can sign-up for the activities you’ve specified. You can monitor the sign-up list as it is filled and visitors can quickly see which slots are already taken. SignUp Genius provides a myriad of themes and styles for your sign-up sheets.
Volunteer Spot is a free scheduling service that teachers, coaches, and others and use to coordinate volunteers. Volunteer Spot gives you the ability to post calendars and sign-up sheets online. When potential volunteers visitor your calendar they can see the days and times at which volunteers are needed. When the quota for volunteers for a particular time or day is reached, Volunteer Spot won’t allow any more sign-ups.
YouCanBook.Me is a free scheduling tool that integrates with your Google Calendar. YouCanBook.Me allows people to book fixed blocks of time in your calendar. You specify the length of each block of time and the dates and times you are available. Visitors to your calendar click a block and enter their email addresses to reserve a block of your time. When a block of time is reserved you receive an email alert.
SignApp Now is a very simple tool for creating online sign-up forms. To use it all you need to do is enter a title and description of your event, set a sign-up deadline, enter a contact email address, and press “create.” SignApp Now creates a unique url that you can then share with others that may be interested in signing-up for your event. Creating a sign-up form with SignApp Now is much faster and easier than trying to create a spreadsheet or other sign-up form. One catch with SignApp Now is that you have to pay $1 to download your sign-up sheets. You can view them for free.
Wiggio is a collaboration tool designed to make scheduling group meetings easier. Wiggio is also intended to be used as a resource for group planning of projects. Some of the excellent features of Wiggio include a group calendar, a mass messaging system that works with cell phones and email, and a group polling system. For groups that are working on projects together Wiggio offers a shared folder for files and links. Watch the video below for an overview of Wiggio.