Do You Have What It Takes To Be A Great Administrative Assistant?
Typing, stenography and organizational skills are a good start but they don’t make you a great administrative assistant by themselves.
Your job requires demands for more than just what is expected of you. The following are some tips that will help you to become a great executive assistant.
Believing in yourself will help you overcome any obstacle. The more you believe in your abilities the better you will do.
While it may be acceptable to dress however you feel outside the work environment, it is not acceptable to test the limits of acceptable dress at work.
Unless you are the owner of the company, you should dress according to the standards set by the office.
Avoid having your workspace look like a tornado just hit it
Having a clean and organized work place says 2 things about you. First, it tells everyone you are maintaining professional standards and you pride yourself in being a professional.
Second, it allows you to find documents or other pieces of work right away and it demonstrates to others you expect them to maintain the same standards.
Keep information confidential is extremely important
Rumor mills can badly hurt a company’s reputation. You probably know as much as anyone in the company. It is your duty to keep information confidential so that no one gets hurt inadvertently.
Give your fellow employees the respect they deserve
Office politics can make this a hard thing to accomplish. In the end, you can rise above the pettiness (if it exists) and maintain a level of professionalism others should emulate.
You may be tasked with setting up meetings or helping your boss get ready for a meeting. It is important to plan out all the things that need to be done well in advance.
Waiting until the last second will only lead to mistakes. Give yourself plenty of time to get things organized so you look good and your boss looks good.
Have an appointment log book readily available at all times
Can you imagine not having all your appointments written down or logged into the appropriate place? What would happen if your boss’s boss was coming into town and you forgot to write it down?
Your boss would look foolish and you put him or her in a position to reprimand you for a silly mistake. Those last 99 things you did right get immediately wiped out, right?
Demonstrate good communication skills
This is an interesting one. No one is going to say you have poor communication skills, but they won’t think you are remarkable either. This really hurts your chance for promotions.
Be a professional at all times
This is also one of those tricky behaviors. You could do 99 great things and then the 100th you do is completely foolish or unnecessary. Good deeds go unpunished, but foolish deeds will haunt you for a long time.
Your company may not object to you using social media sites during your personal time, but time stamps can prove that you are using them while you are working.
Never ever speak badly of your company to clients or on social media. This shows a complete lack of professionalism and this will certainly haunt you in the future.
You may have your own thoughts on initiative, but it can make you look like a superstar. Maybe you’ve found ways to save the company money without interrupting workflow. This would be a real feather in your cap.
There are many small initiatives you can start without getting accolades. Once you start noticing a positive improvement, bring it to your boss’s attention and show him or her you are looking out for the company’s best interests.
Improve your grammar skills
You are not texting your BFF or LOL at work. Your grammar needs to be spot on and mistakes are not acceptable. While we live in an “instant information” world, you cannot cut corners with work-related matters.